Transforming Physical Archives into Actionable Digital Knowledge
We provide comprehensive digitization and information management services for organizations embracing digital transformation.
Transforming Physical Archives into Structured Digital Information
With extensive experience in the scanning, digitization, indexing, documentation, and archiving of large volumes of records, DOTSOFT delivers comprehensive, high-quality digital archiving solutions.
We offer a wide range of services to organizations seeking to entrust all or part of the management of their physical and digital archives to a reliable and experienced partner.
Our services include document scanning, record registration and indexing, long-term digital preservation and storage, as well as certified secure destruction services, ensuring the efficient, secure, and compliant management of information throughout its lifecycle.
- DIGITIZATION
- INNOVATION
- SECURITY
- PRECISION
Specialized Services
with Certified Quality
To date, DOTSOFT has managed and processed a large volume of documents and drawings for public and private sector organizations, implementing high-demand, large-scale projects.
All services are provided by specialized and certified staff, with an emphasis on the quality, security, and reliability of every project. At the same time, we offer consulting services for the effective management of physical and electronic records, with the goal of optimizing organization and accelerating the utilization of information, always in accordance with the needs of each organization.
DOTSOFT collaborates strategically with specialized and certified companies in the field of digitization and electronic archiving, ensuring comprehensive solutions and a high level of service for every client.
Quality, Innovation, and Technological Excellence
DOTSOFT’s primary goal is the continuous improvement of the quality and range of the products and services it provides, offering solutions that meet the modern needs of organizations. Every activity and project is carried out with the aim of providing comprehensive licensing services of reliable and certified quality to the customer.
In this context, DOTSOFT collaborates with leading international manufacturers and technology providers in the field of digitization and electronic archiving, selecting high-tech solutions that meet specialized business needs.
With the support of certified technical staff, the company is able to supply, install, and provide rapid support for a full range of advanced digitization systems and software, offering comprehensive and reliable digital document and records management solutions.
DocuSoft – Electronic Records Management System
DocuSoft is DOTSOFT’s comprehensive application for archiving, searching, and securely managing digitized records within a unified digital environment. The platform offers instant access to information, advanced search capabilities via metadata and full-text search, as well as tiered access rights management for different user categories.
With a high level of customization and flexibility, DocuSoft adapts to the operational needs of organizations of all sizes, helping to optimize processes, enhance transparency, and serve citizens and users more effectively. With DocuSoft, the digital archive becomes a modern tool for organization, efficiency, and knowledge utilization.
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End-to-End Services
Document, Book & Printed Material Scanning and Digitization
DOTSOFT provides comprehensive document scanning, digitization, indexing, and archiving services for all types of documents and printed materials, addressing the needs of both public and private sector organizations. Leveraging advanced technologies and specialized content management processes, we deliver digitization projects that meet the highest standards of quality, security, and reliability.
Our services cover business and administrative documents, human resources (HR) records, invoices, contracts, legal and medical files, large-format technical drawings, correspondence, and all types of operational archives. At the same time, we possess extensive experience in the digitization of books, magazines, manuscripts, and rare or fragile printed materials, regardless of their format or condition, as well as in the conversion of content into modern e-book formats.
All services are delivered by specialized and certified personnel, following strict quality assurance and data protection procedures. DOTSOFT collaborates with banks, insurance and financial institutions, industrial organizations, public authorities, hospitals, educational institutions, libraries, museums, and publishing organizations, providing reliable digital archive management solutions.
Our digitization services include, among others:
- Bound and unbound books
- Rare and fragile books
- School and university textbooks
- Newspapers and magazines
- Bound volumes of historical newspapers
- Bound photo albums
- Diaries and journals
- Comic books and magazines
- User manuals
- Laboratory notebooks
- Engineering notebooks
- Yearbooks
- Corporate dossiers
- Reports & Brochures
- Diaries & Map Books
- Research papers and dissertations
Large-Format Document Scanning & Digitization
DOTSOFT possesses specialized expertise in the digital capture and management of large-format drawings, maps, and technical archives up to A0 size, delivering comprehensive solutions with exceptional accuracy and quality. Through the use of advanced technologies and state-of-the-art equipment, we ensure the reliable conversion of complex technical content into digital format, maintaining high resolution and fidelity to the original material.
Our services cover mechanical and architectural drawings, topographic maps, infrastructure maps, technical plans, and all types of large-format technical and cartographic archives, providing capabilities for structured storage, rapid retrieval, and secure management.
With extensive experience in the implementation of demanding digitization projects, DOTSOFT collaborates with engineering companies, consulting firms, utility organizations, public authorities, and construction organizations, delivering solutions that meet the specific requirements of technical and cartographic archive management.
Our services include, among others:
- Architectural Drawings
- Mechanical Drawings
- Construction Drawings
- Technical Drawings
- Draft Drawings
- Topographic Maps
- Geological Maps
- Hydrocarbon Maps
- Survey Maps
- CAD Drawings
- Construction Drawings
- Technical Drawings
- Circuit Diagrams
- Project Plans
- Road Maps
- Railway Maps
Photographic and Visual Archive Scanning & Digitization
DOTSOFT provides specialized digitization services for photographs, slides, negatives, microfilm, and microfiche, transforming valuable visual and archival materials into high-quality, high-resolution digital assets. With extensive experience in the management and preservation of sensitive collections, we ensure the secure processing and long-term protection of every item.
Our services cover individual photographs, photo albums, black-and-white and color materials, as well as slides and negatives of various types and sizes. Through advanced digitization processes, we ensure the preservation and digital utilization of these materials for future generations.
DOTSOFT collaborates with libraries, museums, historical archives, cultural organizations, educational institutions, publishing houses, and private collections, providing reliable solutions for the organization and management of photographic and archival materials.
Our microfilm and microfiche digitization services are designed for, among others:
- Hospitals
- Libraries
- Archives
- Historical Societies
- Institutional Clients
- Corporate Clients
- Schools
- Universities
- Law Firms
- Legal Services Organizations
- Engineers
- Architectural Firms
- Construction Companies
- Local Authorities
Medical Records and Patient File Scanning & Digitization
DOTSOFT provides specialized medical records digitization and management services, ensuring the secure conversion of physical files and medical data into a structured and secure digital information environment, ready to be utilized by modern healthcare information systems.
With extensive experience in managing large volumes of medical documents and patient records, strict confidentiality, security, and personal data protection procedures are applied at every stage of the project. Services are delivered by specialized and certified personnel with expertise in the specific requirements of healthcare and hospital environments.
Our solutions cover the digitization of patient records, medical examinations, administrative documents, and radiographic images through specialized systems, providing organized storage, rapid retrieval, and seamless interoperability with existing IT systems and Electronic Health Record (EHR) platforms.
HR Records Scanning & Digitization
DOTSOFT offers comprehensive HR records digitization and management services, supporting the secure and efficient transition of physical personnel files into modern digital environments. The digitized data can be integrated with HRM, HCM, DMS, or any other existing IT infrastructure within the organization.
Our services cover employee contracts, CVs and résumés, recruitment applications, payroll records, healthcare and insurance documentation, employee evaluations, leave requests, as well as related corporate and administrative records. Through structured indexing processes and metadata registration, we ensure fast retrieval, effective tracking, and efficient utilization of information.
With extensive experience in managing large volumes of corporate and administrative records, DOTSOFT delivers secure and reliable HR digitization solutions through specialized personnel and processes designed to meet the confidentiality and personal data protection requirements of every organization.
Form Scanning & Data Extraction
DOTSOFT provides comprehensive form processing and digitization services, enabling the automated capture and extraction of data into modern information systems, such as ERP, DMS, CRM, and other business platforms. Through advanced data recognition and management technologies, printed information is transformed into usable digital information, ready for integration into the organization’s business systems.
The services cover a wide range of forms and documents, such as invoices, applications, questionnaires, statistical and research forms, insurance claims, tax forms, banking documents, medical tests, and customer service forms. Through scanning, recognition, recording, and indexing processes, the accuracy, speed, and reliability of information are ensured.
With significant experience in managing large volumes of documents and data, DOTSOFT has specialized personnel and expertise in processing and extracting information from printed forms, offering solutions that improve efficiency, significantly accelerate business processes, and strengthen the digital transformation of organizations.
The services cover, among others:
- Invoices
- Job applications
- Bank statements
- Mortgage & loan applications
- Credit card applications
- Bank account opening applications
- Customer feedback forms
- Medical tests & forms
- Complaint & consent forms
- Insurance claim applications
- Tax forms
- Market research forms
- Surveys & questionnaires
- Contracts & agreements
- Hospital admission and discharge forms
- Proof of delivery receipts